Software built for bookstores
Manage inventory, supplier orders, invoicing, accounting, and customer operations — all from one connected platform.
The challenges bookstores face
Independent bookstores juggle too many disconnected tools and manual processes.
Fragmented inventory
Stock data lives in spreadsheets, supplier portals, and point-of-sale systems that never fully sync.
Manual supplier ordering
Placing orders means switching between catalogs, emails, and phone calls with no unified workflow.
Scattered invoicing and accounting
Invoices, credit notes, and payment tracking are spread across tools that don't talk to each other.
Staff switching between tools
Counter staff, managers, and back-office teams each rely on different apps to get through the day.
Limited operational visibility
There's no single place to see what's selling, what's on order, or where the business stands financially.
Inconsistent customer communication
Customer notifications, special-order updates, and follow-ups fall through the cracks without a shared system.
One platform for everything
Alexandria connects every part of your bookstore operations.
Inventory
Real-time stock levels across all locations, with automatic updates from sales and deliveries.
Supplier Orders
Create, send, and track purchase orders from a single workflow connected to your catalog.
Invoicing & Accounting
Generate invoices, manage credit notes, and keep accounting workflows organized in one place.
Customer Operations
Track customer orders, special requests, and communication history without switching tools.
Notifications
Automated emails and alerts keep customers and staff informed at every step.
Reporting
Dashboards and reports that show what's selling, what's pending, and where to focus next.
Everything your bookstore needs
Purpose-built modules that work together from day one.
Inventory
Track stock in real time across locations and keep catalogs up to date.
Supplier Orders
Build and send purchase orders, then track deliveries from one place.
Customer Management
Manage customer profiles, order history, and special requests.
Invoicing
Create and send invoices, handle credit notes, and track payments.
Accounting Workflows
Organize accounting entries and keep financial records audit-ready.
Notifications & Email
Send automated updates to customers and internal teams when it matters.
Returns & Claims
Process returns and supplier claims with a clear, trackable workflow.
Reporting & Dashboards
See sales trends, stock health, and operational metrics at a glance.
Built for every role
Whether you're at the counter or in the back office, Alexandria fits your workflow.
Bookstore Owner
Full visibility and control over your business
- See real-time sales, stock levels, and financial summaries in one dashboard
- Monitor supplier orders and outstanding invoices without chasing updates
- Make informed decisions with reporting that covers every part of operations
Store Manager
Smoother day-to-day operations
- Coordinate inventory, orders, and staff tasks from a single system
- Spot stock issues early and reorder before shelves go empty
- Keep customer requests and special orders on track without sticky notes
Counter Staff
Faster workflows at the point of sale
- Look up stock availability and customer orders in seconds
- Process sales, returns, and special orders without switching tools
- Notify customers automatically when their books are ready for pickup
Back Office & Admin
Better invoice and accounting handling
- Match deliveries to purchase orders and generate invoices in fewer steps
- Track payments, credit notes, and outstanding balances in one view
- Keep accounting workflows organized and ready for review or export
Connects to the tools you already use
Alexandria integrates with supplier catalogs, POS systems, accounting software, and more.
Supplier Catalogs
Connect to book distributor catalogs for streamlined ordering and stock updates.
Bookstore POS Systems
Sync sales data from your point-of-sale system to keep inventory accurate.
Accounting Software
Export invoices and financial data to your existing accounting tools.
Email & Notifications
Integrate with email providers to automate customer and team communications.
Why bookstores choose Alexandria
Less manual work, better visibility, and smoother operations across the board.
Reduced manual admin
Automate repetitive tasks like order creation, invoice generation, and stock updates.
Improved stock accuracy
Real-time inventory tracking means fewer surprises and less time spent on manual counts.
Faster supplier ordering
Build purchase orders from catalog data and send them in a single workflow.
Organized accounting workflows
Keep invoices, credit notes, and payment records structured and easy to review.
Improved customer follow-up
Track special orders and notify customers automatically so nothing gets forgotten.
Clearer operational visibility
Dashboards and reports give you a real-time picture of sales, stock, and finances.
See it in action
Built by people who understand bookstores — because we've run them.
End-to-end workflow
Alexandria covers the full operational workflow — from receiving a supplier catalog to placing orders, managing stock, invoicing customers, and tracking payments.
Built from experience
Built by a team with firsthand experience running bookstores in Spain. We understand the daily challenges because we've lived them.
Ready to simplify your bookstore operations?
See how Alexandria brings inventory, orders, invoicing, and reporting into one platform built for bookstores.