Everything Your Bookstore Needs in One System
Alexandria covers the full range of daily operations — from tracking stock to reconciling accounts — so you can focus on bookselling.
Inventory Management
Keep real-time visibility over every title in stock across all locations, so you never oversell or miss a reorder.
- Search and browse your full catalog with filters by author, publisher, ISBN, and genre
- Receive deliveries and update stock levels automatically when supplier orders arrive
- Track stock movements between store locations and flag titles running low
Supplier Ordering
Streamline purchasing from distributor catalogs to delivery, cutting the time spent on manual order management.
- Build purchase orders from distributor catalogs with pre-filled pricing and availability
- Send orders to suppliers electronically and track confirmation status
- Match incoming deliveries against purchase orders and flag discrepancies
- Review order history by supplier to spot trends and negotiate better terms
Customer Management
Give every customer a consistent experience by keeping their history, preferences, and special requests in one place.
- Maintain customer profiles with contact details, order history, and notes
- Log and track special orders so staff can follow up without sticky notes
- Look up past purchases at the counter to help with recommendations and reorders
Invoicing
Generate accurate invoices and credit notes in fewer steps, keeping cash flow visible and payment tracking simple.
- Create and send invoices linked to customer orders or supplier deliveries
- Issue credit notes for returns and adjustments with a clear audit trail
- Track outstanding balances and payment status across all accounts
Accounting Workflows
Keep financial records organized and audit-ready without juggling spreadsheets or separate accounting tools.
- Record accounting entries tied to invoices, payments, and credit notes automatically
- Reconcile supplier payments against purchase orders and delivery records
- Export financial data for review or integration with external accounting software
Notifications
Keep customers and staff informed at every step with automated emails and alerts that reduce manual follow-up.
- Notify customers automatically when special orders arrive or are ready for pickup
- Send order confirmations and invoice summaries by email
- Alert staff when stock levels drop below reorder thresholds
Returns & Claims
Handle returns and supplier claims through a structured workflow that keeps records clean and disputes resolved faster.
- Process customer returns and link them to the original sale and invoice
- File supplier claims for damaged or incorrect deliveries with supporting documentation
- Track claim status and resolution so nothing falls through the cracks
Reporting
Get a clear picture of what's selling, what's pending, and where the business stands — without building reports from scratch.
- View sales trends by title, genre, author, or time period on interactive dashboards
- Monitor stock health with reports on slow movers, bestsellers, and reorder candidates
- Review financial summaries covering revenue, outstanding invoices, and supplier spend
- Export reports for team meetings, planning, or external stakeholders
Ready to See It in Action?
Get a walkthrough tailored to your store and see how Alexandria fits your workflow.